How NOT to Install RFID

With all the hype about RFID over the past few years, a lot of people have claimed to have more expertise than they actually possess. Below is a List of 15 Mistakes Made and Lessons Learned the Hard Way in no particular order or project: 1.) Assuming that because you are an industry expert in a given area that you know how to implement an RFID system.

2.) Ordering tags that are pre-encoded but with no human readable site verification.  It’s very difficult to ensure that the asset identifier (serial, asset tag, etc) assigned to an RFID tag is assigned to the RIGHT RFID tag – as opposed to one close to it - without this convenient second line of verification. It doesn't necessarily matter if that human readable disappears after the initial assignment is made. Yes, you can remove the asset and the tag to a solitary location and do the assignment, or somewhat adjust attenuation, but have you ever tried to associate 500 full ½ barrel metal beer kegs that have already been tagged and are already stacked together ready to roll?  Can we say “back scatter”?  (FYI, metal AMPLIFIES RF signal, so even adjusting the attenuation can still result in accidentally picking up (even with a handheld) a nearby tag rather than the one you’re aiming at).

3.) Ordering tags and mounts (especially ten thousand of them) without first verifying A) they are going to work B) the selected method of mounting is APPROVED by the customer.  But also not testing the mount thoroughly in as many adverse conditions as possible to ensure it will stay put.  This includes the ability of a person to grab the mount and tag and it stay MOUNTED!

4.) Being budget conscious, trying to save money by doing that special mounting (riveting, welding, etc) yourself. Unless you are a former welder, no matter how easy it’s not.

5.) Assume that because you threw a variety of tags loosely on top of an asset and ran it through the reader and got great results that those results will be the same after the tags are actually mounted!  Kudos to you for testing metal items and tag reads with and without liquids but, guess what, it turns out that after you mount them - sometimes orientation MATTERS.  And, what might work on one similar, but slightly different shaped asset, doesn't necessarily work on another.

6.) Recommending a hardware device (handheld, static, tag, etc) you haven’t tested in the field first. (Or at least getting a guarantee from whomever you are partnered with that they will correct the mistake - cost or other - should the recommended devices not work).   Make sure you have the best reader(s) for the job.  Sometimes that means testing it yourself to ensure reliability.   (HINT: If it requires jumping through hoops, creating strange work arounds in order to get the data where you need MIGHT not be the right reader.)

7.) Ordering pre-encoded tags (especially in the thousands), without guaranteeing that A) all tags are uniquely encoded and B) if they are found NOT to be, any costs and time associated with correcting the issue is handled by the tag suppliers.  Nothing ruins a weekend like having to encode 9,000 tags…by hand.

8.) Ensure that any data gathered for testing and CERTAINLY for the initial backed up.

9.) Let the user think that RFID is magic and can solve ALL their asset tracking needs.  The truth is, sometimes RFID makes no sense.

10.) Going into a project without a rudimentary understanding of the technology.  UHF doesn't work well on metal without special configurations/form factors.  And HF only has about a 6" read range.  A lot of problems can be caused by simple lack of knowledge.

11.) Let someone tell you that a spectrum analysis is unnecessary "because very few things interfere with this frequency"...or some other excuse.  The truth is, even if you are familiar with a certain set up (let's say data center), there are always unknown factors in each physical location that can interfere with various frequencies.  It’s WORTH the time and money to get it right.  And, when doing a spectrum analysis, make sure it covers AT LEAST a 24 hour period in or near the area where RFID is going to be used.

12.) Send any ol' RFID reader (and or tag) to a foreign country.  (Note:  Many of these countries have strict standards on frequency, power setting, RoHS compliancy, etc.  For example, in some countries the UHF frequency range is completely illegal to use.  ALL.  OF.  IT.  Until recently, Italy was one example.)

13.) Partner with someone "overseas" without first ensuring their RFID capabilities. This can result in a lot of wasted time, effort, and the damaging of your company name when they fail.  (See 15 for more detail).

14.) Installing the RFID equipment yourself without prior experience.  Sure we know how to put the system together.  We know how to put the tags on right, configure the readers, and position the antennas.  But some of us just aren’t that handy with tools.  Sometimes it pays to have a professional do it.  Whenever possible, at least try to work with the client to get their current facilities personnel or contracting company to assist with installation.

15.) Ordering the wrong tags for the assets/environment.  Nothing screams remedially RFID like someone who puts RFID label tags on file folders, puts those file folders in a metal cart to be pushed through a fixed portal and then wonders why the tags don’t have reliable read rates.  Can anyone tell me why?  Anyone?  Bueller?